HIPAA Notice of Privacy Practices
Effective Date: Jan 01, 2025
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Our Legal Duty
Radiant Health Direct Primary Care is required by applicable federal and state law to maintain the privacy of your Protected Health Information (PHI). We are also required to give you this Notice about our privacy practices, our legal duties, and your rights concerning your PHI. We must follow the privacy practices described in this Notice while it is in effect.
1. How We May Use and Disclose Your Health Information
As a Direct Primary Care (DPC) practice, we prioritize direct doctor-patient communication and privacy. We use and disclose your PHI for the following purposes:
Treatment: We may use your PHI to provide, coordinate, or manage your healthcare and related services. This includes sharing information with specialist physicians, laboratories, or imaging centers involved in your care.
Payment: Because we operate as a Direct Primary Care practice and generally do not bill insurance plans, payment uses are minimal. However, we may use your information to process your DPC membership fee payments or provide you with invoices upon request.
Healthcare Operations: We may use or disclose your PHI to support the business activities of our practice, such as quality assessment, auditing, accreditation, and staff reviews.
2. Disclosures That Do Not Require Your Authorization
We may use or disclose your health information without your written authorization only under specific circumstances required or permitted by law, including:
Public Health & Safety: To report disease outbreaks, vital statistics, or product recalls, or to avert a serious threat to public health or safety.
Legal & Law Enforcement: In response to a court order, subpoena, warrant, or other lawful legal process.
Organ & Tissue Donation / Medical Examiners: To organ procurement organizations, coroners, or medical examiners as necessary to carry out their duties.
Workers’ Compensation: As authorized by state law regarding workers’ compensation programs.
3. Disclosures Requiring Your Written Authorization
For any purpose not covered above, we will only use or disclose your PHI with your explicit written authorization. You may revoke this authorization in writing at any time, except to the extent that we have already acted upon it.
Marketing & Sale of Information: We will never sell your PHI or use your health information for third-party marketing purposes without your written consent.
Psychotherapy Notes: Most uses or disclosures of psychotherapy notes (if applicable) require your written authorization.
4. Your Health Information Rights
You have specific rights under federal privacy laws regarding the PHI we maintain about you:
Right to Inspect and Copy: You have the right to inspect and receive a electronic or paper copy of your medical records and billing records.
Right to Request Restrictions: You have the right to request restrictions on how we use or disclose your PHI for treatment, payment, or operations. While we are not always required to agree to a request, we will make every effort to accommodate reasonable requests.
Right to Confidential Communications: You may request that we communicate with you about your health and scheduling via specific means or at an alternative location (e.g., via secure portal, email, or phone).
Right to Amend: If you feel that PHI we have about you is incorrect or incomplete, you may submit a written request asking us to amend the record.
Right to an Accounting of Disclosures: You have the right to request a list of certain disclosures we have made of your PHI for reasons other than treatment, payment, or healthcare operations.
Right to a Paper Copy: You have the right to receive a physical paper copy of this Notice at any time upon request.
5. Changes to This Notice
We reserve the right to change our privacy practices and the terms of this Notice at any time. Any changes will apply to all PHI we maintain. Updated copies of this Notice will be made available on our website and at our office location upon request.
6. Complaints & Privacy Contact
If you believe your privacy rights have been violated, or if you have questions about this Notice, you may contact our Privacy Officer:
Privacy Officer / Practice Owner
Radiant Health Direct Primary Care
Address: 270 James Bohanan Dr, Vandalia, OH 45377
Phone: 937-915-6531
Email: admin@radianthealthdpc.com
You may also file a formal written complaint with the U.S. Department of Health and Human Services Office for Civil Rights (OCR). We will not penalize or retaliate against you in any way for filing a complaint.